Freestone Environmental Services, Inc. (www.gofreestone.com) a multi-disciplinary consulting firm, is currently seeking to hire a talented individual to serve as an Administrative Assistant supporting the National Oceanic and Atmospheric Administration’s Office of Response and Restoration (OR&R - www.response.restoration.noaa.gov). This position will be located in Silver Spring, MD. OR&R is a program office in the National Ocean Service that responds to threats in order to protect and restore coastal resources. To do this OR&R provides interdisciplinary scientific response to releases of oil, chemicals, and contaminants, protects and restores NOAA trust resources, and promotes the protection and restoration of coral ecosystems.
The Administrative Assistant will manage the administrative functions of operating an efficient and effective office. This includes office calendar and time management, record keeping and reporting, scheduling meetings, rooms and conference calls, processing travel authorizations and vouchers, visitor reception, telephone calls, office correspondence, communications support, maintaining adequate office supplies and equipment, specialized support for specific projects, events, and activities on an as needed basis.
Job Duties:
• Responsible for the Director’s calendar and coordinating material for meetings and ensuring the calendar is up-to-date and accurate.
• Provide extensive phone coverage and visitor reception.
• Responsible for mail and fax distribution and processing of shipment requests.
• Order office supplies and maintain front office environment.
• Assist with human resource needs.
• Assist with controlled correspondence.
• Process Time and Attendance (T&A) Reports utilizing the WebTA system.
• Process travel arrangements utilizing the Integrated Travel Manager (ITM) system.
• Provide specialized support for specific projects, events, and activities on an as needed basis.
Job Qualifications:
• Strong communication skills both oral and written.
• Prior Front Office/Reception experience. Experience with calendars using Google calendar.
• Must be detail oriented.
• Proficiency with electronic office equipment and software, including e-mail, internet, word processing, spreadsheets, and data bases.
• Knowledge of governmental T&A requirements.
• Knowledge of Federal Travel Regulations and ITM is a plus.
• Familiarity with NOAA policies, procedures and systems for time and attendance, travel management, financial tracking, etc. is highly desirable.
To Apply:
Please submit your resume, the contact information for three (3) references, Freestone application form (
http://www.gofreestone.com/careers), and a cover letter explaining how your qualifications meet the requirements of the position to:
fesadmin@gofreestone.com with the following subject line: NOAA Administrative Assistant.
Freestone is an Equal Opportunity Employer and Veteran Friendly.