JThe Bookkeeping and Operations Assistant reports to the Director of Operations and the Controller. This employee is responsible for accurate and timely entry of all Finance and Development Department data into accounting databases, and assisting the Operations Director with keeping multiple projects in the air.
Responsibilities include, but are not limited to:
• Bookkeeping
• Data entry, scanning, and filing
• Check runs
• Assembly of monthly billing packet for Operations Director
• Tracking PTO
• Hosting board meetings
• Keeping board minutes and historical files for the board of directors
• Preparing board meeting documents
• Maintaining HR files
• Managing both digital and paper documents for the organization (certificates, grant documents, correspondence, certificates of insurance, etc.)
• Maintaining accounting and contract records
• Managing 501c3 tax exemptions
• Approving web posts/managing web content for Operations Director
• Maintaining property logs
• Ordering office supplies
• Maintaining emergency contact list for staff
• Handling mileage and other reimbursements
• Supporting annual audit and other state and federal audits
• Ensuring that all existing data is complete and accurate
• Managing donations/in-kind documentation and acknowledgement letters
• maintaining organized, up-to-date donor files
• Assisting with tech support/computer maintenance
• Other duties as assigned
Qualifications:
The successful candidate will be highly detail-oriented, logical, organized, self-motivated, and able to handle multiple projects at once. A firm grasp of the English language, including the ability to compose professional documents and emails, as well as to understand and carry out written instructions, is paramount. The successful candidate will also be able to meet goals and deadlines with minimal supervision, even in high-stress situations, while maintaining the strictest confidentiality concerning sensitive information. Likewise, the successful candidate will be comfortable interacting with, collaborating with, and serving a diversity of people from all walks of life, with and without disabilities.
Must have experience with QuickBooks, Microsoft Office Suite (especially Excel), Google Apps, and WordPress, with a typing speed of at least 85 wpm and a basic understanding of HTML and CSS.
Must have experience communicating via telephone and maintaining professional relationships with donors, clients, and vendors. Must be comfortable providing software maintenance to office computers and troubleshooting technical issues with coworkers. Must also be comfortable creating Section 508-compliant documents, spreadsheets, webpages, and PDFs. At least three years of data entry experience is required, including at least one year’s experience in office administration. Prior nonprofit experience strongly preferred.
People with disabilities and veterans are strongly encouraged to apply. We are an Equal Opportunity employer. We are also a drug-free workplace. Candidate must complete a background check in order to be considered for employment. Please reference VeteranJobListings.org in your cover letter.
Please email your cover letter, resume and salary requirements to: humanresources@atlantiscommunity.org. Walk-in, phone call, and fax applicants will not be considered. Failure to follow these instructions will result in immediate disqualification for the position.