SUMMARY
The Executive Assistant provides high-level administrative support performing administrative/clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assist executive with administrative duties such as answering multiple phone lines, taking messages, typing, filing & copying contract documents, purchase orders, etc.
• Prepare executive travel arrangements and expense reports for executive and management team.
• Schedule executive meetings and book conference rooms as needed.
• Coordinate meeting arrangements (i.e., catering, lodging, transportation).
• Order business cards, work orders, telecom and furniture movements.
• Update Outlook contact database.
• Maintain/order supplies.
• Creating and re-organizing files.
• Set-up messenger pick-ups/drop-offs.
• Perform online research.
• Attend meetings on the executive's behalf
• Train and supervise lower-level clerical staff
• Assist with special projects and other duties as needed basis.
QUALIFICATIONS
• Bachelor’s Degree preferred.
• 2-3 years of administrative, office, clerical experience supporting a high-level company officer, such as GM, CEO or CFO
• Must have excellent organizational skills.
• Good people skills in order to provide exceptional service to employees and clients.
• Must be able to work well with others.
• Must be able to work under tight deadlines.
• Must have excellent communication skills. Must have the ability to read, listen and communicate in English effectively, both verbally and in writing.
• Ability to access and accurately input information using a moderately complex computer system.
• Ability to multi-task and consistently prioritize projects, meetings and fast-changing schedules, while remaining productive and professional.
• Proficient knowledge of Outlook, Word, Excel and PowerPoint.
• Able to work with a sense of urgency in order to perform administrative tasks efficiently.
EOE/M/F/D/V Equal Opportunity Employer/Minorities/Female/Disabled/Veteran
Please visit our Careers Page on our website, http://www.aegworldwide.com/employment, to apply. Please reference Req. # LCC2913
If you have any questions, please direct via email to LACCrecruiting@aegworldwide.com.