Heifer International
Accounting Technician II – Accounts Payable/Procurement
Little Rock, Arkansas
Function:
The Accounting Technician II-Accounts Payable and Procurement is a termed 12- to 18-month position that provides detailed accounting services while effectively and responsively supporting the organization’s mission as directed by Finance management.
Responsibilities:
1. Coordinate the processing of all invoices and wire transfers for payment, including but not limited to the verification of accuracy of invoices and coding. Verify proper handling of all wire transfer procedures.
2. Prepare and distribute accounts payable checks at least weekly.
3. Code, prepare and import non-contribution funds into the general ledger system.
4. Stamp, route and organize incoming Accounting mail.
5. Assist staff with accounting related questions, research, and respond to incoming emails, telephone calls, and other correspondence.
6. Provide technical assistance to Heifer staff and inform staff of cut-off deadlines, processing status, etc.
7. Process and/or edit all journal entries.
8. Coordinate the various requests from Heifer staff for purchasing, including but not limited to, ordering business cards for Heifer staff.
9. Coordinate and handle shipping documentation/payment for all Heifer shipping.
10. Monitor, coordinate and process travel requests for all Heifer-related travel, including vouchers and invoices for all local hotel vendors.
11. Assist in the implementation of document archive; workflow; and procurement.
12. Assist in the development of new global policies and procedures regarding procurement processes for the organization.
13. Prepare program guidelines, status reports and presentations for Finance.
14. Process account (vendors) applications and maintenance actions, and maintain accounts database. Follow up on all Heifer vendor inquiries.
15. Develop requirements and oversee the automation/test of procurement and logistics software.
16. Coordinate with all Heifer departments and offices to enhance and provide support for the procurement process.
17. May perform other job-related responsibilities as assigned.
Minimum Requirements:
High school/General educational development diploma plus three (3) years of related work experience.
Most Critical Proficiencies:
• Advanced knowledge of double-entry bookkeeping concepts.
• Working knowledge of generally accepted accounting principles, particularly in regard to accounts payable.
• Knowledge of not-for-profit accounting.
• Knowledge of business practices, procedures and processes.
• Advanced knowledge of business office operations.
• Skilled at producing accurate and detailed information.
• Skilled with a variety of computerized accounting systems.
• Skilled with personal computer-based spreadsheet and database software (Microsoft Office Suite preferred).
Essential Job Functions and Physical Demands:
• Ability to work with sensitive information and maintain confidentiality at all times.
• May require constant sitting and moving; working at a computer for extended periods of time.
• Ability to communicate with all levels of personnel, including management.
• Preparing and presenting reports in a well-designed and attractive format with superior attention to detail.
• Constant face-to-face, telephone and electronic communication with all levels of personnel, as well as external constituents, especially donors and vendors.
• Ability to lift and carry up to 20 pounds (9 kilograms) floor to waist.
• Ability to determine proper accounting treatment of transactions.
• Ability to establish priorities, achieve deadlines, and make sound judgments.
• Excellent organization and communication skills with the ability to converse diplomatically and tactfully with a wide variety of people.
• Ability to perform as an effective team member and work cooperatively with a diverse staff.
To apply, go to
www.heifer.org/careers. Heifer International is an AA/EOE